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    New Accounts Payable Toolkit

    AvChristine H. Doxey

    Inbunden, Engelska, 2021

    Del i serien Wiley Corporate F&A

    661 kr

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    Beskrivning

    THE NEW ACCOUNTS PAYABLE TOOLKIT In The New Accounts Payable Toolkit, accomplished entrepreneur, consultant, and finance expert Christine H. Doxey delivers a unique and powerful approach to the accounts payable process and discusses the impact of the automation of the Procure to Pay (P2P) process. The toolkit explores all aspects of the accounts payable process, from the establishment of the contract and the purchase order to the supplier validation process, invoice processing and payment, accounting, and fiscal close.You’ll learn the key metrics and analytics needed for the accounts payable process. This comprehensive toolkit provides the best practices, tools, and internal controls that can help safeguard your company’s cash and other assets. You’ll obtain a variety of tools to create the foundation required for current internal controls and compliance to ensure that suppliers are correctly validated in the supplier master file to maintain regulatory compliance.Avoid paying fraudulent or inaccurate invoices and avoid paying a supplier’s invoice more than once. Be certain that all supplier invoices are properly accounted for to ensure an accurate fiscal close. Finally, stay up to date with all current and coming trends in the accounts payable process, including eInvoicing, ePayment, Robotic Process Automation (RPA), Artificial Intelligence (AI), Machine Learning, and eAccounting.The New Accounts Payable Toolkit provides guidance for the implementation of AP automation solutions that can streamline and modernize your own systems and processes to take advantage of new digital developments.Perfect for controllers, chief financial officers, and finance managers, The New Accounts Payable Toolkit will also earn a place in the libraries of students and professionals who seek to better understand the components of an optimal accounts payable.UNCOVER A UNIQUE AND POWERFUL NEW APPROACH TO ACCOUNTS PAYABLE PROCESSESThe New Accounts Payable Toolkit offers readers a comprehensive and timely new way of handling their accounts payable systems and processes. You’ll discover how to implement new digital technologies in every aspect of the accounts payable process, from the establishment of the initial contract and purchase order to the supplier validation process, invoice processing and payment, accounting, and fiscal close.You’ll learn to validate suppliers in the master list to ensure regulatory compliance, prevent multiple payments for a single invoice, keep from paying fraudulent, inaccurate, or incomplete invoices, and apply best practices to help safeguard your company’s assets. You’ll also discover how to measure and record key metrics and analytics to maintain an effective accounts payable process. Finally, you’ll read about new and upcoming trends in accounts payable, like artificial intelligence, machine learning, and robotic process automation that you can implement today to realize new efficiencies and savings.Ideal for chief financial officers, finance managers, and controllers, The New Accounts Payable Toolkit is an invaluable guide to modernizing and optimizing your own company’s accounts payable processes and systems.

    Produktinformation

    • Utgivningsdatum:2021-05-24
    • Mått:155 x 234 x 46 mm
    • Vikt:772 g
    • Format:Inbunden
    • Språk:Engelska
    • Serie:Wiley Corporate F&A
    • Antal sidor:496
    • Förlag:John Wiley & Sons Inc
    • ISBN:9781119700500

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    Mer om författaren

    CHRISTINE H. DOXEY is President of Doxey Inc., a management consultant, and author. She has over 40 years of experience in providing best practices, internal control standards, and process solutions for her financial operations clients. She is a sought-after speaker and recently authored The Internal Controls Toolkit and The Fast Close Toolkit.

    Innehållsförteckning

    • Section 1 – Introduction 1Chapter 1: About This Toolkit 3Index of AP Tools 5Section 2 – The New AP Department 9Chapter 2: The New AP Department 11Introduction 11Case Study: Journey to Excellence 11Focus on Corporate Productivity 12Accounts Payable and Procure-to-Pay (P2P) Process Improvements 13AP Tool 1: AP Process Improvement and Automation Checklist 14P2P Reporting, Understanding, and Perspective 15AP Tool 2: Procurement Spend Analysis 16Strategic Sourcing 17Other Procure-to-Pay Best Practices 17AP Process Improvement Impacts on Working Capital 18Average Payable Period 18Measuring Average Payable Period 18When to Take a Trade Discount 19Negotiating Payment Terms 20Overview of the Requirements of the Sarbanes Oxley Act of 2002 23Accounts Payable, Risk, and Fraud 25Fraud Statistics 26Introduction to Internal Controls 28Standards of Internal Control 28AP Tool 3: Types of Internal Controls 29Defining Control Activities 31Doxey700500_ftoc.indd 5 19-10-2020 13:31:57The Three Critical Corporate Controls 32AP Tool 4: The Benefits of Segregation of Duties (SoD) Controls 34AP Tool 5: Mitigating Risk with Internal Controls 35AP Tool 6: Compensating Controls to Mitigate Risk 38AP Tool 7: Your Roadmap for Implementing an Internal Controls Program 40AP Tool 8: The Top Twenty Controls for the AP Process 43Benefits of a Payment Audit Process 45AP Tool 9: Internal Controls Checklist 47AP Tool 10: Sample Internal Controls Program for Accounts Payable for Companies Using the SAP ERP 47AP Tool 11: Metrics to Drive Process Improvements 52Chapter 3: Automating the AP Process 55Introduction 55Benefits of AP Automation 57A Summary of AP Automation Functionality Considerations 57Examples of AP Automation Solutions 59Other Types of AP Automation 61Imaging and Workflow Automation (IWA) 64Different Flavors of Imaging and Workflow Automation 67Electronic Invoicing 69Different Flavors of Electronic Invoicing 72Convergence of Electronic Invoicing and IWA 73Implementation of Your P2P Automation Solution 74Developing the Business Case 75Software Solutions, Software-as-a-Service, or Outsourcing? 75Section 3 – Disecting The P2P Process 79Chapter 4: What Is the P2P Process? 81Introduction to the P2P Process 81AP Tool 12: Dependencies and Interdependencies Within the P2P Process 83Chapter 5: Transforming the P2P Process 85Introduction 85AP Tool 13: Current State Analysis 86Visioning and Transformation Roadmap 87AP Tool 14: P2P Transformation Roadmap 88Doxey700500_ftoc.indd 6 19-10-2020 13:31:57AP Tool 15: Other Recommendations for P2P Transformation 88AP Tool 16: Managing Change 89AP Tool 17: P2P Transformation Metrics 90AP Tool 18: Streamlining Your P2P Process Without Automation 92AP Tool 19: How to Begin Your P2P Automation Journey 96Chapter 6: Structuring the AP Organization 99Introduction 99The Finance and Accounting Organization 100The Finance and Accounting Organizational Chart (Example) 100Organizational Chart for an AP Department (Example) 101History of the Transition 101About Shared Services 102Organizational Chart for a Shared Services Structure (Example) 103Shared Services and Service Level Agreements (SLAs) 103Section 4 – How Procurement and Receiving Impact AP 105Chapter 7: Supplier Selection and Management 107Introduction 107Supplier Selection and Management Process Flow 108Supplier Selection and Management Process Insights 109AP Tool 20: The Top Ten Best Practices in the Supplier Management Lifecycle 109AP Tool 21: Five Steps to Use When “Fine-Tuning” Your Supplier Master 115Another Look at Supplier Master File Management Best Practices 120AP Tool 22: Supplier Diversity 124AP Tool 23: Eight Critical Supplier Master Practices 128AP Tool 24: Managing the Supplier Master File 130Standards of Internal Control: Supplier Selection and Management 131Chapter 8: Contract Management 135Introduction to the Contract Management Process 135Contract Management Process Flow 137Contract Management Process Insights 138AP Tool 26: Ten Recommendations for Establishing Contracts 142Standards of Internal Control: Contract Management 147Chapter 9: Purchasing and Ordering 151Introduction to the Purchasing and Ordering Process 151AP Tool 27: Five Steps in an Electronic Procurement Process 152Purchasing and Ordering Process Flow 154Purchasing and Ordering Process Insights 155AP Tool 28: Four Best Practices to Consider for the Purchase Requisition Process 157The Catalog Procurement Model 158Standards of Internal Control: Purchasing and Ordering Process 163Chapter 10: Receiving 179Introduction to the Receiving Process 179Receiving Process Flow 180Receiving Process Insights 181Standards of Internal Controls: Receiving Process 184Section 5 – A Laser Focus On AP 193Chapter 11: The Supplier Master File 195Introduction to the Supplier Master Process 195AP Tool 29: Supplier Master File Process Best Practices 196AP Tool 30: Supplier Master Coding Standards 214Standards of Internal Control: Supplier Master 218Chapter 12: Invoice Processing 231Introduction to Invoice Processing 231Invoice Processing Process Flow 232Insights into Invoice Processing 233Types of Matching Processes 235Automating the Matching Process 236AP Tool 31: Establishing Tolerances 237AP Tool 32: Five Factors Driving the Automation of Invoice Processing 239The Benefits of Sending and Receiving Electronic Invoices 240AP Tool 33: The Most Common Forms of Invoice Automation 241AP Tool 34: Six Best Practices for Invoice Processing 244AP Tool 35: Three Components of Imaging and Workflow 248AP Tool 36: Nine Performance Indicators for Invoice Processing 249AP Tool 37: The 25 Top Reasons for Problem Invoices 251Standards of Internal Controls: Invoice Processing 254Chapter 13: P-Cards 261Introduction to the P-Card Process 261Types of Payment Cards 262P-Card Definitions 266AP Tool 41: The P-Card Scorecard 278Standards of Internal Controls: P-Card Process 284Chapter 14: Travel and Entertainment 289Introduction to the T&E Process 289AP Tool 42: Red Flags for the T&E Process 293Standards of Internal Control: T&E Process 297Chapter 15: The Payment Process 303Introduction 303AP Tool 43: Effectively Managing Your Payment Process 306AP Tool 44: Five ACH Controls 307AP Tool 45: Preventing Duplicate Payments 308AP Tool 47: Tackling Payments Fraud 317Chapter 16: Accounting, Reconciliation Processes, Self-Audit Tools, and Internal Controls 325Introduction 325Standards of Internal Controls: Accounting, Reconciliation Processes, Self-Audits, and Internal Controls 334Chapter 17: Customer Service 343Introduction 343Standards of Internal Controls: Customer Service Process 347Chapter 18: Reporting, Analytics, and Benchmarking 351Introduction 351Standards of Internal Control: Reporting, Analytics, and Benchmarking Process 361Section 6 – Other AP Business Processes 365Chapter 19: Supply Chain Financing (SCF) 367Introduction 367Unlocking Supply Chain Value 368Doxey700500_ftoc.indd 9 19-10-2020 13:31:57Chapter 20: Escheatment 371Introduction 371Uniform Unclaimed Property Act (the 2016 Act) 372Trends in Unclaimed Property Audit and Compliance Issues 372The Three Objectives of Unclaimed Property Laws 374Chapter 21: Sales and Use Tax 381Introduction 381What the Wayfair Decision Means for Out-of-State Sellers 382Chapter 22: Independent Contractors and the 1099 Process 393TIN Matching and 1099 Filers 393Chapter 23: Business Continuity Planning 411Introduction 411How COVID-19 Is Impacting Today’sBusiness Environment 412Business Continuity Basics 412The Difference Between Disaster Recovery and Business Continuity 413Other Definitions and Terms 413Managing a Crisis 414Accessing the Risk and Developing a Strategy 415Taking Business Continuity to the Cloud 415How to Ensure Continuous Business Continuity 416AP Tool 56: Six BCP Best Practices 417AP Tool 57: A Roadmap for Developing Your BCP 418AP Tool 58: Five Recommended BCP Internal Controls 419Section 7 – Introduction 421Accounts Payable: Quarterly Controls Self-Assessment Questionnaire 423Glossary 427Index 451