Building Trustworthy Digital Repositories

Philip Bantin has been a professional archivist since 1977 and has worked for the last 21 years as university archivist and records manager at Indiana University, Bloomington. Since 1995 Bantin has been actively involved in developing strategies for managing electronic records

This much-needed resource in this age of digital information includes contributions from 42 repository experts working in higher education, government, or business. Each of the 10 chapters targets an essential conceptual area related to digital repositories, and approaches that concept via one theoretical essay and at least one case study (most chapters offer two or three case studies). Concepts cover the spectrum from selecting a trusted repository to ensuring an established repository’s security. Theoretical essays approach the topic by describing strategies, their evolution, and current state; highlighting models, standards, and policies; explaining projects that incorporate advanced knowledge in the field; and identifying helpful resources for additional information. Case studies (aka "implementations") explain background, context, and projected goals; delineate techniques used, obstacles faced, and results gleaned; then finally share project evaluations and lessons learned. Each chapter introduces field-related acronyms and promising software packages, presents data in tables or charts, and offers images or graphs of models and processes to aid readers. The text closes by analyzing the current state of repositories and offering a future prediction of their complex interconnectedness. Well researched and written. Summing Up: Recommended. Upper-division undergraduates and above.

• Foreword by Gregory HunterChapter 1: Evaluating and Selecting a Trustworthy RepositoryTheoryPhilip C. Bantin, What is a Trustworthy Repository? – TheoryImplementationJim Corridan and Tibaut Houzanme, Selecting an Integrated Records and Preservation Management System for the Indiana Archives and Records AdministrationChapter 2: Resources, Policies and Management StructuresTheoryPhilip C. Bantin, Resources, Policies and Management Structures – TheoryImplementationJoanne Kaczmarek, Ten Years and Counting: What is Missing from Our Institutional RepositoryGlen McAninch, Resources, Policies, and Management Structures at the Kentucky Department for Libraries and ArchivesErik A. Moore, Resources, Policies, and Management Structures - Understanding Our TrustworthinessChapter 3: Building a Trustworthy System: Ingest ProcessTheoryLisa Schmidt, Ingest Process—TheoryImplementationCynthia Ghering, Ingest Process: Michigan State University’s Digital Archives ProgramJared Lyle, Ingest Process: Submission and ‘Pre-Ingest’ ActivitiesGiovanni Michetti, Submission Agreement in the eHealth Domain Chapter 4: Creating and Capturing MetadataTheoryPhilip C. Bantin, Creating and Capturing Metadata: TheoryImplementationMimi Dionne, Adventures in Metadata: A Satellite Office’s File Share Clean-Up ProjectCassie Findlay, Creating and Capturing Metadata: An Australian Digital Archives Case StudyJane Gorjevsky and Dina Sokolova, Finding a Black Cat in a Dark Room: Capture and Creation of Usable MetadataChapter 5: Capturing Audit Trail DataTheoryDaniel Noonan, Authenticity and Audit Trails - TheoryImplementationMimi Dionne, Adventures in Audit Trails: A Satellite Office’s File Share Clean-Up ProjectSibyl Schaefer Michael Smorul, Michael Ritter, & David Minor, Auditing through Infrastructure Migrations: The Use of the Audit Control Environment (ACE) in the Chronopolis Digital Preservation SystemChapter 6: Assigning Retention and Disposal DataTheoryDonald Force, Assigning Retention and Disposal Data – TheoryImplementationGlen McAninch and Jim Cundy, Records and Archival Management Strategies for Electronic Records Used by the Kentucky Department for Libraries and ArchivesChapter 7: Creating an Access StrategyTheoryKris Stenson, Creating an Access Strategy-TheoryImplementationDebbie Bahn, Access Partnerships: Washington State Archives’ Shared Responsibility ModelsMary Beth Herkert, Creating an Access Strategy: The Oregon Records Management Solution (ORMS)Lorraine L. Richards, Determining Access Requirements for a Federal Government Scientific Data RepositoryChapter 8: Creating a Secure SystemTheoryLois Evans, Creating a Secure System – TheoryImplementationStan Ahalt, Jay Aikat, Dan Bedard, Margaret Burchinal, Thomas Carsey, Thu-Mai Christian, Jonathan Crabtree, Nancy Dole, Howard Lander, Latanya Sweeney, Mary Whitton, Creating a Secure System - VISR: The Virtual Institute for Social Research Lois Evans, Creating a Secure System: A Roundtable DiscussionChapter 9: Creating a Preservation StrategyTheoryLori J. Ashley, Creating a Preservation Strategy –TheoryImplementationBronwen Sprout and Sarah Romkey, Building a Preservation Strategy Around ArchivematicaChapter 10: Trustworthy Systems: Current Status and Future DirectionsLuciana Duranti, What will Trustworthy Systems Look Like in the Future?Nancy McGovern, Current Status of Trustworthy Systems